Assistant Manager – Marketing Operations & Events

India - Bangalore
Posted 2 months ago

Designation: Assistant Manager – Marketing Operations & Events
Location: Bangalore
Experience: 3-7 years

 

We are looking for an experienced candidate for Marketing Operations & Events to organize excellent international B2B Events, virtual events, and marketing operations. You will be responsible for every aspect of an event, from choosing event management/lead gen companies to evaluating success afterward. The goal is to organize unforgettable events to ensure and facilitate revenue generation objectives to completion.

 

Responsibilities

  • Coordinate the event request process and record-keeping in internal systems in collaboration with marketing segment leaders
  • Ensuring each event, we attend is properly staffed by sales and Services specialists who are best able to speak with that audience
  • Acting as the team’s main point of contact for invoicing and shipping
  • Keeping an accurate schedule of event deadlines for abstract submissions and anything else that may be time sensitive
  • Assisting with writing and event email copy and making sure our email marketing teams upload mailing lists
  • After events, ensure that all leads and opportunities are captured by the sales teams and uploaded to CRM
  • Coordinating between marketing segment leads (MSLs) & event organizers
  • Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
  • Vendor management and contracting
  • Manage all event operations (preparing venue, invitations etc.)
  • Do final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards
  • Oversee event happenings and act quickly to resolve problems
  • Evaluate the event’s success and submit reports
  • Yearly gifting for partners, customers, prospects, analysts etc. across the globe.
  • Creating dashboards & reports
  • Supporting other marketing functions as and when needed

 

Requirements and skills

  • Proven experience as an event coordinator
  • Bachelor’s degree from an accredited university or comparable events coordination and marketing experience; experience in invoicing and events payment a plus
  • Stellar attention to details and excellent writing skills
  • Since this is a fully-remote environment, exceptional ability to manage time and priorities is key
  • Any CRM experience is desirable but not required
  • Plan event with attention to financial and time constraints
  • Book venues and schedule speakers
  • Experience with invoicing and financial tracking is also desirable but not required
  • Naturally collaborative personality; able to work well with a wide array of personalities and across a diverse, international team
  • Ability to manage multiple priorities and projects
  • “Roll up your sleeves” attitude toward tackling challenges
  • Fun, innovative and with an appetite for all things new and challenging
  • Ability to travel 1-3 times per year, sometimes internationally
  • A proven track record of organizing successful events
  • Proficient in MS Office
  • Excellent vendor management and marketing operations skills

Job Features

Job CategorySupport Functions (Sales, Marketing, HR, Finance, IT)
Job Level5 - 10 Years
Experience0 - 5

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